Huddle Rooms: what they are and how to set them up in a simple and effective way

Let’s start with a brief explanation: Huddle Rooms, also known as huddle spaces, are special office rooms designed to encourage team collaboration and productivity, also thanks to technologies typical of remote work. In other words, they are nothing more than premises redesigned to accommodate half a dozen employees and set up with all the comforts and technologies that can allow video conferences, or meetings via the web.

It is easy to understand how the growing success of such a solution has been driven by the new needs dictated by the covid-19 pandemic: now more than ever, in fact, the need to organize meetings with customers and collaborators through video connections and conference calls is pressing. Precisely for this reason, many companies have converted unused (or underused) office rooms by setting up modern huddle rooms. Despite what one might believe, it is not difficult to create these work areas or even make them pleasant places oriented towards collaboration and smart-working

Every “empty” office space can be rethought and converted and more and more often the smart agility of a huddle space is preferred to the classic large meeting room. The name of this new trend derives from a typical term of sport, namely the English “huddle-up“: in football or rugby this expression is used when a team arranges itself in a circle to find a moment of confrontation, to explain itself and plan effective strategies to win a match. The beauty of huddle rooms lies precisely in this aspect: they are places designed for the collaboration of small groups, without too many frills and with all the most modern features and technologies. A way to facilitate meetings and video-calls between colleagues and customers, all with a view to maximum collaboration and productivity. The goal is to encourage the exchange of ideas without creating confusion and by channeling these activities to specific points of the office: all to have an orderly and stimulating work environment.

Once you have identified the room to be converted into a huddle space, all that remains is to plan the spaces: NaturDesign offers a wide range of cardboard furnishing solutions for the office perfect for rethinking any open-space or room: thanks to desks, bookcases, shelves, counters, tables and chairs in cardboard, with an innovative design and 100% recyclable, creating a huddle room will be child’s play. A unique opportunity to create an environment that is both stimulating and captivating and also knows how to communicate a great attention to sustainability. Without detracting from comfort and functionality.

In addition to the furniture, it will be necessary to prepare the room with all the classic technologies of these smart spaces. Therefore, the following cannot be missing:

• a super-fast wireless connection (everyone knows how frustrating a connection in fits and starts, or pixels is);
• webcams/video cameras for video calls (possibly with excellent definition and with a wide-angle field of view so as not to lose sight of the various participants in the meeting);
• Hands-free speakerphone or Bluetooth speakers (conversations should be clear and crisp for everyone in the room)
• monitors/displays for sharing content, or for remote video-conferences with colleagues from other offices or customers.

For those who want to furnish the office with cardboard furniture, creating innovative huddle rooms, we refer to the page of our catalogs where there are all the products to set up a beautiful, ecological and smart work area!